Guest Check-in Alerts to Telegram
Know the instant a guest checks in or out. Get registration form submissions and check-in alerts delivered to your Telegram group.
The Problem & The Solution
How It Works — 3 Simple Steps
Start @instant_email_bot in your hotel team Telegram group
Set your PMS or registration system to email alerts to this address
Every check-in/check-out appears in Telegram
Whether you use a PMS like Cloudbeds, Little Hotelier, or a custom system, check-in and check-out events often trigger email notifications.
Forward these to TelegramEmailBot and your entire hotel team — front desk, housekeeping, management — gets instant alerts in Telegram.
Example Alert
This is what arrives in your Telegram
From: pms@frontdesk.local
Check-in — Room 302, Ms. Hu
Ms. Hu (Mandarin-speaking) checked in at 15:42. Room 302. Loyalty: Silver. Special request: high floor, away from elevator.
"Housekeeping knows the moment a guest checks out. Room turnaround time improved by 40%."
— Homestay Owner
Common Questions
Guest Check-in Alerts to Telegram — FAQ
Will housekeeping be notified at check-out?
Yes — most PMS send check-out completion emails that can be routed to your Telegram cleaning team group for instant turnover scheduling.
Can VIP guests trigger a special alert?
Yes. If your PMS supports tagged emails for VIP arrivals, those will arrive in Telegram with the VIP tag visible — perfect for prepping welcome amenities.
Does this work for homestays without a PMS?
Yes. Even a simple 'Check-in confirmed' email from a booking spreadsheet automation (Zapier, Google Forms) can forward to Telegram.
Can I track check-in and check-out throughout the day?
Yes — every event appears as a separate Telegram message with timestamp, creating a real-time live feed of the property.
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